Hey Adopter,
Most teams treat standard operating procedures like that gym membership they never use. They know they need them, they pay for expensive consultants to create them, then watch as those 47-page documents collect digital dust while everyone still asks "how do I do this again?"
The problem isn't that SOPs are worthless. It's that creating them traditionally is painful, time-consuming, and produces documents that feel more like legal contracts than actual help guides.
Here's what you're dealing with: Your best performer leaves, and suddenly nobody knows how to handle the monthly reporting process. Your new hire spends three weeks figuring out what should take three hours. Your team keeps reinventing the wheel because the "official process" exists somewhere in a shared drive that nobody checks.
Sound familiar? You're not alone. But there's a better way.
What You'll Walk Away With Today
By the end of this edition, you'll have a system that transforms any process demonstration into a professional SOP in under 10 minutes. No more struggling with blank documents or wondering what steps you forgot to include.
You'll get a proven prompt template that extracts clear instructions from messy video transcripts, plus a framework that ensures your SOPs actually get used instead of ignored.
The AI-Powered SOP Method
The secret isn't writing better documentation. It's capturing knowledge differently.
Instead of staring at a blank document, trying to remember every detail, you demonstrate the process once while speaking through it. Record yourself doing the actual work, explaining each decision as you make it.
This method works because it captures not just the steps, but the reasoning behind them. The context that makes the difference between a rigid checklist and an actually helpful guide.
Your New SOP Creation Workflow
Step 1: Record Your Process
Use Loom or any screen recording tool. The key is speaking through everything you're doing. Don't just click silently through the interface. Explain why you're choosing that option, what you're looking for, and what could go wrong.
Most people skip this narration step. That's a mistake. The spoken explanation becomes the foundation for your SOP's clarity.
Step 2: Extract the Transcript
Loom automatically generates transcripts. If you're using another tool, most platforms offer this feature, or you can upload the audio to a transcription service.
Step 3: Deploy the AI
Use the prompt template below with your transcript. ChatGPT will structure your rambling explanation into clear, actionable steps.
